• Business Services Department

• Pony Schedule 22/23

• Print Shop

• Records Retention

• Request for Public Records

• Curriculum transfers

• Elementary curriculum requests and delivery

• InterDistrict mail (Pony)

• Pallet pick up and disposal

• Receiving and delivery of ordered supplies

• Record retention storage

• Returns

• Stores Requisitions

AUSD Record Retention Storage boxes are stored at our offsite facility, Corodata. To access existing files and/or store new files, complete the Corodata Record Storage Access Form and submit to the Director - Nutrition and Purchasing Services for approval.

Corodata Record Storage Access Form

Once your access is approved and user account created, you will receive an email from Corodata with your login credentials.  If assistance is needed, contact AUSD Records Retention Technician.

Corodata Web Portal (Use Google Chrome Browser)

You can use the training guide for your reference and the CASBO Manual for Retention purposes. Download the searchable manual.

Corodata WebPortal Guideline 12052022
CASBO Records Retention Manual(OCR)

Note to all Corodata Users:  When retrieving boxes in the Corodata portal, you can only print 5 lines of the Description field.  If there are more than 5 lines, you need to highlight everything in the description field, then copy/paste it to an excel or word blank document.  From there you can print the whole description field of the box.

If you have any questions, call Print Shop Records and Information Technician at 925-779-7600 ext. 13180, or 925-779-7500 ext. 42351, or email printorders@antiochschools.net.

Overview

Per the California Public Records Act and the District Administrative Regulation Policy #1340, the following information applies to the request of public documents.

• Any individual or organization requesting information from the District can complete a Public Records Request Form.

• An Agency has 10 days to decide if copies will be provided.  In "unusual" cases (request is voluminous, seeks records held off-site, or requires consultation with other agencies), the agency may, upon written notice to the requester, give itself an additional 14 days to respond. These time periods may not be used soley to delay access to the records.

• The requested individual or organization will be notified by telephone or emailed at the requestor’s request when the materials are ready.

• A fee for the direct cost of duplication will be collected at the time requestor picks up materials from District Office. 

What's Not Covered

• Employees' private papers, unless they "relate to the conduct of the public's business and are prepared, owned, used, or retained by the agency.

• Students' educational records. (Information on the process for requesting a copy of your transcript is available at Transcript Requests.)

• Computer software "developed by a state or local agency...including computer mapping systems, computer programs, and computer graphic systems."

• Records not yet in existence:  The Public Records Act covers only records that already exist and an agency cannot be required to create a record, list or compilation. "Rolling requests" for future-generated records are not permitted.

• Attorney-Client discussions are confidential, even if the agency is the client, but the agency (not the lawyer) may waive secrecy.

To submit a Public Records request please use our Public Records Request form and submit it via fax (925-779-7509) or email.